The Power of Business Process Automation

Business Process Automation has become a requirement in this rapidly changing world. However, it is very necessary to understand the areas and processes where automation can be helpful. Implementation of this concept helps businesses to evaluate which processes will be a viable option or not.

Martin N. Gregersen

17 May, 2021

Business Process Automation (BPA) has been performing a crucial role in redirecting your attention from time-consuming tasks to accelerating your business growth and value. It has emerged as one of the most relevant business tools to replace redundant business procedures effectively with automated counterparts.

Business process automation has proved itself a backbone of the IT industry which helps businesses in many ways to optimise processes. Organisations focus on digital transformation elements to simplify business processes technologically and bring transparency and time-saving efficiency solutions. Business process automation helps companies to achieve a higher output, minimize costs and bring efficiency within the system. BPA helps businesses to achieve small objectives by automating routine and periodic tasks through initiation, automation and execution while getting enterprise-wide workflow effectiveness. In order to perfectly apply and implement automation of business processes, there are some key principles that need to be considered. Let’s go through each of them in turn. 

Principles of Business Process Automation

Business Process Automation is introduced and applied in the system using the following automation principles:

Orchestration

In the process of automation, orchestration helps businesses to imply centralized management of the whole system. The way that a BPA system is laid out will allow businesses to build various concurrent systems at a time to manage all computing architecture.

Integration

Integration is another one of the famous principles which help businesses to channel the functions in a streamlined manner through one system. All of these functions are channelized together to increase productivity and efficiency when it comes to accomplishing business goals in the future. This principle leads businesses to connect with each other through integration, where the input of one process becomes the output for another process. 

Automated Execution

The primary objective of this BPA principle is to reduce the budget, operating and maintenance costs, idle time and human error to the minimum level. Automated execution leads to the process of human interaction to minimize manual intervention as much as possible. It helps businesses to optimize the resources effectively reduce repetitive unnecessary tasks that employees have to complete within the organization. 

Uses of Business Process Automation

The concept of business process automation goes in handy with the current industrial revolution, technological advancements and web-based solutions in the market. Here are a few examples of automating the business world, to execute how this concept is being recently applied in the industry across the globe.

Contract Management 

Contract Process Automation can be an effective way to manage the high volume of contracts and stakeholders involved. For instance, a large group of people working together with the history of management contracts need to be focused on the field of future contracts and clauses. It becomes very hard for people to manage loads of paper and documentation and track proper information and contract data efficiently.

If the whole system to manage the contract is manual, you will probably have to maintain a large volume of paperwork and feel difficulties to find the contract and see its clauses. Business Process Automation helps to automate the complete contract procedure, you just have to browse through relevant records to figure out the required information within a matter of minutes. The centralization of data and facts offers an efficient way to track effective and valuable information. 

Business Process Automation

Accounts Payable

The concept of distributing payments, calculation, employees salaries and managing accounts is always a daunting task. Due to a lack of proper systems and sufficient means, companies cannot achieve their business objectives. The BPA system helps businesses to cover these drawbacks and provide sufficient means which comprehensively reduce the errors.

In accounts payable procedure, business process automation helps management to check and take care of every accounting process systematically on a monthly, quarterly or even annual basis. Companies face many difficulties like loads of paper works, human error, manual follow-ups, etc. 

Business process automation helps to bring digital transformation in the entire accounting and payment process and automates the complete process from documentation to transactions. It also minimizes the cost of hiring additional resources and ensures the work carries out without any human intervention. 

Employee Management System 

Every company understands the value of workflow management and resource management, especially when it comes to handling employees’ work progress, performance, tasks activities, leaves & requests. Managing these processes with manual systems may increase possibilities of human intervention, errors, & data loss probabilities.  BPA helps businesses to automate such tasks effectively, track complete employee management processes to implement digital transformation & track overall punctuality, attendance of employees & task performance. 

With the digital transformation of employee management systems as business process automation, companies are allowed to check, track and manage each and every process like attendance, leave approvals, etc. managed through automation. The employees can effectively put up their leave request on the portal and the concerned person is notified about the leave easily. 

Other examples of BPA systems include the following operations:

  • E-mail and Push notifications
  • Help Desk Support
  • Creating Customer Case Studies
  • Data aggregation & migration
  • Back up storage and protection
  • Payroll
  • Invoicing
  • Collection
  • Product Launches
  • Lead nurturing

When is the best time to Automate Business Processes?

Business Process Automation has become a requirement in this rapidly changing world. However, it is very necessary to understand the areas and processes where automation can be helpful. Implementation of this concept helps businesses to evaluate which processes will be a viable option or not. 

This point can help you to understand if the current situation in the business requires automation or not. Business Process Automation is a better option for you if:

  • The volume of tasks is high
  • The numbers of skilled resources are less and probabilities of human errors, intervention, etc. are high.
  • The necessity to understand the compliance, audit trails, performance, etc. in the system cannot be managed and optimized effectively through manual interpretation due to the huge volume of data & tasks.  

Closing Thoughts

With the point of time, the concept of business process automation is becoming effectively meaningful. Organisations should understand the importance of automating processes and focus on replacing manual tasks & legacy software with new automating business systems. It will help you in interpreting relevant data & information, adding meaningful routine operations to achieve business goals. It will lead you to higher transparency and offer higher security by offering complete control and privacy of business processes.

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Q. What industries can use Business process automation?

Business process automation can be used by all the industries to enjoy its benefits such as increased productivity, better customer service, increasing transparency across the enterprise, and reduced operational costs.

Q. Can business process automation be used for employee onboarding?

Employee onboarding may involve a lot of processes like documentation, organizing orientation and training, setting up payment accounts, and assigning mentors. All these tasks can be streamlined with the help of automation. This would also reduce the risk of human error and can make the process faster and efficient.

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